GRAM PANCHAYAT OFFICER, SAMBALPUR

District Panchayat Office, G.P Section,Collectorate, Sambalpur

MANUAL-1

Particulars of Organization, Functions & Duties

[Section-4 (1) (b) (i)]

1. Name of the Office:

District Panchayat Office, Sambalpur

2. Aims & Objectives of the Organization:

To make all the Panchayats development, earn more revenue, self sufficient and utilize the G.P. Properties properly,

3. Organisation Charts:

District Panchayat Officer,Sambalpur

Sub-Divisional Panchayat Officer

Head Clerk

Cash Section

Establishment Section (GP Field Staff)

Establishment Section (Office)

Election Section

4. Allocation of Business:

1. Annual inspection of G.Ps.
2. Development of G.Ps.
3. Visit development works under G.P.
4. Conduct P.R.Is election

5. Details of Service Rendered:

1. Development of G.P.
2. Building / G.P. Ghar proposal.
3. Conduct P.R.Is election
4. Lease of G.P. property.

6. Postal Address of the Main Office:

Office of the Dist Panchayat Officer, Colletorate,Sambalpur At/ Po/ Dist/ Sambalpur, Pin-768001.

7. Map of Office Location:

Located in the Collectorate Map

8. Working Hours both for Office & Public:

10.00 A.M. to 5.00 P.M .with lunch break from 1.30 to 2.00 P.M. and as specified by Govt.

9. Public Interaction: Positive

10. Grievance Redressed Mechanism:

Functioning in Collector's Grievance Cell on every Saturday

MANUAL-2

Powers & Duties of Officers & Employees

[Section - 4(1) (b) (ii)]

Sl. No.	Designation	Powers				Duties
Sl. No.	Designation	Administrative	Financial	Statutory	Others	Duties
1	2	3	4	5	6	7
1	District Panchayat Officer	Yes	Yes	Yes	Yes	Head of Office, DDO & P.I.O. & controlling Officer.
2	S.D.P.O.	Yes	-	Yes	Yes	To assist D.P.O. & look to Panchayat works.
3	Head Clerk	-	-	-	-	Overall Supervision, Cash, Estt. & APIO under R.T.I. Act.
4	Senior Clerk(2)	-	-	-	-	Office Estt, Cash, Routine Job
5	Junior Clerk(2)	-	-	-	-	Office Estt. /custodian of records /files.
6	Peon	-	-	-	-	Attached to Office.
6	Peon	-	-	-	-	Attached to Office.

MANUAL-3

Procedure Followed in Decision Making Process

[Section- 4 (1) (b) (iii)]

Sl. No.	Activity	Level of Action	Time Frame
1	2	3	4
1	Office & G.P. Administration	D.P.O.	Daily/ Tour time
2	Supervision / Receipt of letters	H.C.	Daily
3	Diary of letters	J.C.	Next Day
4	Cash Transaction	S.C.	Daily/ Day of business
5	Put up to D.P.O. / S.D.P.O.	S.C/ J.C	On receipt
6	Issue / Despatch	Jr. Clerk	Same day
7	Service of local letters	Peon	Same day

MANUAL-4

Norms for Discharge of Functions

[Section-4(1) (b) (iv)]

Sl. No.	Activity	Time Frame/ Normal	Remarks
1	2	3	4
1	Cash Book writing	Same day	-
2	Despatch of letter	According to length/ 30 minutes approximately	Registered Dak including entry in peon book
3	Typing job/ Computer database	No Typist / No Computer Operator	Managed from within / On deputation respectively

MANUAL-5

Rules, Regulations, Instructions, Manuals & Records for Discharging Functions

[Section-4(1) (b) (v)]

Sl. No.	Name/ Title	Type	Brief write up	From where one can get a copy of Rules, Regulations, Instructions, Manual and Records	Address, Telephone No., FAX, E-mail & others	Fee charged by the Department for a copy of Rules, Regulations, Instructions, Manual and Records (if any)
1	2	3	4	5	6	7
1	Orissa Gram Panchayat Act, 1964	Act	-	-	-	-
2	Orissa Gram Panchayat Rules, 1968	Rule	-	-	-	-
3	Orissa G.P. Election rules, 1965	Rule	-	-	-	-
4	Orissa Local Fund Audit Rules, 1951	Rule	-	-	-	-
5	Orissa G.P. Registration of Vehicles Rules, 1967	Rule	-	-	-	-
6	Orissa Vesting of Properties (in Grama Sasan) Act, 1964	Act	-	-	-	-
7	Orissa G.P. Manual	Manual	-	-	-	-
8	Executive Instructions/ Circulars of Govt.	Circular	-	-	-	-

MANUAL-6

Categories of Documents Under Control

[Section - 4(1) (b) (vi)]

Sl. No.	Nature of Record	Details of Information Available	Section where Available
1	2	3	4
1	Booth List of GPs.	No of Voters	G.P. Section
2	Details of elected P.R.Is	Bio-Data of members	G.P. Section
3	G.P. Properties	Tank, Hat, details	Subdivision Office

MANUAL-7

Particulars of Arrangement in Formulation of Policy

[Section-4(1) (b) (vii)]

MANUAL-8

Boards, Councils, Committees & Other Bodies Constituted

[Section-4 (1) (b) (viii)]

MANUAL-9

Directory of Officers & Employees

[Section - 4(1) (b) (ix)]

Sl. No.	Name	Designation	Office Phone No.	E-mail	Address
1	2	3	4	5	6
1	Sri Srihari Kalandi	D.P.O., Sambalpur	06632410048	-	-
2	Sri Ganesh Dalai	Head Clerk	-do-	-	-
3	Sri Aditya Narayan Panigrahi	S.C.	-do-	-	-
4	Sri Manmohan Gartia	S.C.	-do-	-	-
5	Sri Ram Chandra Tripathy	J.C	-do-	-	-
6	Sri Goura Charan Dash	J.C.	-do-	-	-
7	Sri Debarchan Behera	Peon	-do-	-	-
8	Sri Purna Chandra Barada	Driver	-do-	-	-

MANUAL -10

Monthly Remuneration & Compensation of Officers & Employees

[Section-4 (1) (b) (x)]

Sl. No.	Name	Designation	Pay Scale	Gross Salary(Apr.2010)
1	2	3	4	5
1	Sri Srihari Kalandi	D.P.O., Sambalpur	PB-2- 9300-34800-G.P.-4600	26,341
2	Sri Ganesh Dalai	Head Clerk	PB-2- 9300-34800-G.P.-4200	18745
3	Sri Aditya Narayan Panigrahi	S.C.	PB-1- 5200-20,200-G.P.-2400	Under deputation from Sub-Collector,Office,Rairakhol
4	Sri Manmohan Gartia	S.C.	PB-1- 5200-20,200-G.P.-1900	13481
5	Sri Ram Chandra Tripathy	J.C	PB-1- 5200-20,200-G.P.-2000	14757
6	Sri Goura Charan Dash	J.C.	PB-1- 5200-20,200-G.P.-2000	14974
7	Sri Debarchan Behera	Peon	IS-4400-7440,-G.P.-1400	11056
8	Sri Purna Chandra Barada	Driver	PB-1- 5200-20,200-G.P.-1900	13851

MANUAL-11

Budget Allocated to each Agency

[Section-(4) (1) (b) (xi)]

Sl. No.	Activities to be Performed	Sanctioned Budget	Budget Estimate	Revised Estimate	Expenditure 2009-10 (up to Dec'09)
1	2	3	4	5	6
1	Pay/ DA/ HRA/ RCM/ OA/ Arr. Pay/ TE/ LTC/ EC/ WC/ TC/ MV/OC/ Com. Consu / Comp. Services of Staff & Office. 2010-11	Rs.20,37,000	-	-	19,45,134
2	G.I.A. to PRI members	Rs. 2,55,39,371	-	-	2,55,39,371
3	PRI members training under NCBF	Rs. 13,43,000	-	-	13,43,000
4	By-election	Rs. 1,03,780	-	-	1,03,780

MANUAL-12

Manner of Execution of Subsidy Programmes

[Section-4(1) (b) (xii)]

MANUAL-13

Particulars of Recipients of Concessions, Permits or Authorizations Granted

[Section-4(1) (b) (xiii)]

MANUAL-14

Information Available in an Electronic Form

[Section-4(l) (b) (xiv)]

MANUAL-15

Particulars of Facilities Available to Citizens for Obtaining Information

[Section-4(l) (b) (xv)]

Sl. No.	Facility Available	Nature of Information	Working Hours
1	2	3	4
1	G.P. Section	List of PRI members/ other by-election information	10 A.M. to 5 P.M.
2	RTI Act	All orders/ letters relating to subject	-do-
3	Estt. Sec.	Employees Service records/ Salary etc.	-do-

MANUAL-16

Names, Designations & Other Particulars of the Public Information Officers

[Section-4(1) (b) (xvi)]

Public Information Officer:

Sl. No.	Name	Designation	Office Phone No.	E-mail Address	Postal Address	Demarcation of area / activities, if more than one P.I.O. is there
1	2	3	4	5	6	7
1	Sri Srihari Kalandi	D.P.O.	06632410048	-	Dist. Panchayat Officer,Sambalpur Pin- 768001	Not applicable. Sambalpur District

Asst. Public Information Officer:

Sl. No.	Name	Designation	Office Phone No.	E-mail Address	Postal Address	Demarcation of area / activities, if more than one P.I.O. is there
1	2	3	4	5	6	7
1	Sri Ganesh Dalai	Head Clerk	06632410048	-	Dist. Panchayat Officer,Sambalpur Pin- 768001	-

First Appellate Authority:

Sl. No.	Name	Designation	Office Phone No.	E-mail Address	Postal Address	Demarcation of area / activities, if more than one P.I.O. is there
1	2	3	4	5	6	7
1	-	A.D.M. Sambalpur	-	-	A.D.M. Sambalpur At/ Po/ Dist- Sambalpur	Sambalpur District

MANUAL-17

Other Useful Information

[Section-4 (1) (b) (xvii)]

All other information prescribed for dissemination will be collected, compiled & provided in the form of manual from time to time.

District Panchayat Officer, Sambalpur