ESTABLISHMENT SECTION

MANUAL-2

Powers and duties of officers and employees

[Section 4(1)(b)(ii)]

Powers and duties of officers and staff

Sl. No.	Name & Designation of Post	Powers				Duties attached
Sl. No.	Name & Designation of Post	Administrative	Financial	Statutory	Others	Duties attached
	Establishment
1	Smt. Sasmita Sahoo, OAS I, Deputy Collector (Estt.)	--	--	--	--	O.I.C . of the section
2	Sri Sudarsan Naik, Head Clerk	--	--	--		Supervision of the work of the section
3	Sri. Bishnu Pr. Sahu Sr. Clerk	--	--	--	--	Files of Deptt Proceedings, OAT, Misappropriation of Govt. Money
3	Sri Laxmi Narayan Mishra, Sr. Clerk	--	--	--		Establishment of Ministerial Staff, Pension
4	Sri S.K. Mohapatra, Sr. Clerk	--	--	--		Gazetted Estt., Examination, R/A Scheme & Recuritment
5	Sri Anadi Sahu Sr. Clerk	--	--	--		Establishment of Revenue Field staff, driver, Cl-IV, CCR, & Issue.
6	Sri Debattam Pradhan, Sr. Clerk	--	--	--		Bill, Budget, GPF, Advances, Receipt and issue type work ,HRMS Project, Audit, inspection, etc.

Manual 3

Procedure followed in decision-making process

(Section 4(1)(b)(iii))

The procedure can be described both in narrative from and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it gates examined and the final authority to which it has to go for approval may be explained.

The Flow Process Charts can give a comprehensive process as may be seen from the following illustration of preparing a food card.

Sl.No.	Activity	Level of action	Time frame

Manual 4

Norms set for the discharge of functions

(Section 4(1)(b)(iv)

Details of norms and standards set out can be given in respect of various activities.

Sl. No.	Activity	Time frame/Norm	Remarks
1	2	3	4

Manual 5

Rules,regulations,instructions,manuals and records for discharging functions

(Section 4(1)(b)(v))

Prepare a list of rules, regulations, instructions, manuals and records for discharging functions available with the public authority for the smooth discharge of its functions.

List of regulations, instructions, manuals and records

Sl. No.	Name of the Act, Rule, Regulation etc.	Brief gist of the contents	Reference No. if any	Price in case of priced publication
1	OGFR	Delegation of financial powers
2	Orissa Service Code	Dealing with conditions/ service matters of Govt. employees
3	O.C.S.(Pension)Rules, 1992	Dealing with pension case of retired Govt. servants
4	O.C.S. (CCA) Rules, 1962	Dealing with departmental/ disciplinary proceedings against Govt. employees
5	Orissa Leave Rule, 1966	Sanction of leave Govt. servants
6	O.C.S. (R/A) Rules, 1990	Providing employment to the family members of in-service dead Govt. Servants
7	O.M.S. (Method of recruitment of Jr. Clerks in district and sub-ordinates) Rules, 1985	Recruitment of Jr. Clerks
8	Orissa Dist. & Sub-ordinate Offices Stenographer Services (Recruitment & conditions of services of stenographers) Rules, 1988	Recruitment of Jr. Stenographers condition of their service
9	O.M.S. Rules, 1985	Recruitment of Ministerial staff, promotion & condition of services
10	Orissa G.P.F. (Ammendment) Rules, 1979	Contribution to G.P.F. and advances etc. of Govt. Servants
11	O.D.R.S. Rules, 1998	Recruitment & promotion of Revenue field staff
12	O.R.S.P. Rules, 1998	Fixation of pay of Govt. Servant
13	Book Circular No.46 procedure for recording and maintenance of C.C.R of Non-Gazzeted employees	Maintenance of C.C.R of Non-Gazetted employees
	DSSO, Sambalpur
14	Post Office Small Saving Schemes	Rules, Regulation on Small Savings matters
15	Service Code	Service matter of Govt. Servant
16	O.C.S. (Pension) Rule	Pension matter
17	O.G.F.R. Vol-I & II	Financial Matter
18	O.T.C. Vol. I & II	Bill & Budget matter
19	O.C.S. (CCA) Rules	Proceeding
20	O.T. Rules	T.A. Matters
21	Orissa Conduct Rules	Govt. Servant conduct

Manual 6

A statement of the categories of documents that are held by it for under its control

(Section 4(1)(b)(vi))

Details of the records available may be made in a statement form, wing wise, unit wise, branch wise and it may be got tabulated, indexed and catalogues.(an illustrative list is given below)

A statement of the categories of documents held

S.No.

Nature of Record

Details of information

available

Unit/section

where available

Retention

period where

available

Manual 7

Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy of implementation

(Section 4(1) (b)(vii))

Details of consultative committees and other bodies with which consultations are held

Sl. No.

Name and address of the

Consultative

Committees/Bodies

Constitution of

the

committee/body

Role and

responsibility

Frequency of

meetings

Manual 8(Not applicable)

A statement of boards, council, committees and other bodies constituted

( Section 4 (1) (b) (viii))

List of boards, councils, committees etc.

Sl.No

Name and addres of

the body

Main

functions of

the body

Constitution of

the body

Date of

constitution

Date up to

which valid

Whether

meetings open

to public

Whether

minutes

accessible to

public

Frequency of

meetings

Remarks

Please attach copies of detailed notification/ orders for their constitutions.

Manual 9

Directory of Officers and employees

(Section 4(1) (b) (ix)

Manual 10

The monthly remuneration received by each of the Officers and employees, including the system of compensation as provided in the regulations

(Section 4(1) (b) (x) )

Sl.No.	Name and Designation	Pay Scale / Monthly remuneration
01	Dr. Mrinalini Darswal, D.M. & Collector, Sambalpur	15600-39100/-46466/-
02	Sri Madhab Ch Bariha, OAS (I), (SB), A.D.M., Sambalpur	15600-39100/-42718/-
03	Smt. Sasmita Sahu, Dy. Collector (Estt.)	9300-34800/-32683/-
04	Sri. Subash Ch. Behera, P.A. to Collector	9300-34800/-25473/-
05	Sri. Niranjan Barik, Manager Spl. Charge	9300-34800/-26505/-
06	Sri. Amulya Kumar Badpanda, Head Clerk	9300-34800/-26180/-
07	Sri. Sudarsan Naik, Head Clerk	9300-34800/-27837/-
08	Sri Bishnu Prasad Sahu, Sr. Clerk	5200-20200/-19701/-
09	Sri Bharat Ch. Sahu, Sr. Clerk	5200-20200/-19406/-
10	Sri Promod Kumar Mohapatra, Sr. Clerk	5200-20200/-19406/-
11	Sri Ratnakar Sahu, Sr. Clerk	5200-20200/-19406/-
12	Sri Chaiatanya Pradhan, Sr. Clerk	5200-20200/-19137/-
13	Sri Susil Ku. Pattnaik, Sr. Clerk	5200-20200/-17699/-
14	Sri Karunakar Pradhan, Sr. Clerk	5200-20200/-19259/-
15	Sri Laxmi Narayan Mishra, Sr. Clerk.	5200-20200/-17221/-
16	Sri Brajakishore Babu, Sr. Clerk	5200-20200/-17996/-
17	Sri Debattan Pradhan, Sr. Clerk	5200-20200/-11005/-
18	Sri Rama Chandra Bhoi, Jr. Clerk	5200-20200/-17996/-
19	Sri Ramesh Chandra Tripraty Jr.Clerk	5200-20200/-16865/-
20	Sri Pradeep Ku Padhi, Jr. Clerk	5200-20200/-15805/-
21	Sri Jagannath Bariha, Jr. Clerk	5200-20200/-15903/-
22	Sri Dhanswar Bachha, Jr. Clerk	5200-20200/-12044/-
23	Sri Mounabrata Sahu, Jr. Clerk	5200-20200/-11267/-
24	Sri Jayanta Ku Roul, Jr. Clerk	5200-20200/-12044/-
25	Sri. Gadadhar Rana, Sr. Clerk	5200-20200/-18923/-
26	Smt. Sujata Behera , Jr. Clerk	5200-20200/-10295/-
27	Sri Rama Chandra Bhoi, Jr. Clerk	5200-20200/-10295/-
28	Miss Pooja Chauhan, Jr. Clerk	5200-20200/-10295/-
29	Sri. Ashis Kumar Ray, Sr. Clerk	4440-7440/-12896/-
30	Sr. Neetesh Chandra Khatry, (Consolidated Pay) DeG Coordinator	12000/-
31	Sri Ananda Ku Mishra, Sr. Clerk	5200-20200/-17371/-
32	Sri Jagat Kishore Dani, Sr. Clerk Steno TO ADM	9300-34800/-26800/-
33	Sri Shyma Chandra Sahu, Sr. Clerk	5200-20200/-19406/-
34	Sri Jitendriya Dogora Driver	5200-20200/-15159/-
35	Sri Manas Ranjan Mohanty, Sr. Clerk	5200-20200/-15370/-
36	Sri Brahmananda Padhi , Sr. Clerk	5200-20200/-19259/-
37	Smt Sureswari Panda,Peon	4440-7440/-12307/-
38	Sri. Pradeep Kumar Pujhari, Jr. Clerk	5200-20200/-12397/-
39	Sri. Bidyut Kumar Dip, Peon	4446-7440/-9750/-
40	Sri Chittranjan Behera, Peon	4446-7440/-8897/-
41	Sri. Ashok Kumar Dogra, Driver	5200-20200/-16402/-
42	Sri. Bata Krushna Rout, Driver	5200-20200/-15409/-
43	Sri Panchanan Seth, R.I.	9300-34800/-21585/-
44	Sri. Debendra Kumar Dash, Amin	5200-20200/-11873/-
45	Sri. Ajit kumar Sahu, Khalsama	4440-7440/-13811/-
46	Sri. Narayan Biswal, Gardener	4440-7440/-9176/-
52	Sri. Krushna Chandra. Majhi, Chowkidar	4440-7440/-13485/-
53	Sri Narayan Rath, Peon	4440-7440/-9176/-
54	Sri Sudersan Pradhan, Peon	4440-7440/-9176/-
55	Smt. Bharati Naik, Peon	4440-7440/-13082/-
56	Sri Gayadhar Pradhan, Peon	4440-7440/-12064/-
57	Sri Upendra Behera, Peon	4440-7440/-12896/-
58	Sri Kailash Chandra Panigrahi, Peon	4440-7440/-12896/-
59	Sri Subash Chandra Nath, Peon	4440-7440/-12648/-
60	Sri. Prasadi Pradhan, Peon	4440-7440/-9176/-
61	Sri Jogendra Behera, Chowkidar cum Sweeper	4440-7440/-9176/-
62	Sri Ashok Suna, Sweeper	4440-7440/-9176/-

Manual 11

The budget allocated to each agency

( Section 4(1) (b) (xi))

Non-plan budget

Minor head	Activities to be performed	Sanctioned budget Allotment Received	Budget estimate (2010-11) ( In Rs.)	Revised estimate (2010-11) ( In Rs.)	Expenditure for the last year (2010-11) ( In Rs.)
ESTABLISHMENT SEC.
3-2053	Pay	7400000	7400000	7400000	7369157
	DA	3202000	3202000	3202000	3175234
	HRA	4700000	4700000	4700000	442377
	OA	11300	11300	11300	10467
	RCM	96800	96800	96800	96509
	TE	64000	64000	64000	63097
	Electricity	190000	190000	190000	190000
	Water	20000	20000	20000	20000
	Telephone	45000	45000	45000	44998
	MV	75000	75000	75000	74996
	OC	35000	35000	35000	34999
	DP	12000	12000	12000	1999
	other chrgs	1500	1500	1500	1500
	Arr pay(855)	1800000	1800000	180000	1406802
	SPS	20000	20000	20000	20000
	Couselling Fee	1500	1500	1500	1500
	Computer Consultancy	3000	3000	3000	3000
	Application of Computer	10000	10000	10000	10000
37-3425 (Consolidated)	Pay	80903	80903	80903	80903
	OC	20000	20000	20000	20000
3-2245	Pay	154700	154700	154700	126320
	DA	67300	67300	67300	52719
	HRA	3000	3000	3000	0
	RCM	-	-	-	-
	TE	-	-	-	-
	Telephone	10000	10000	10000	10000
	OC	7000	7000	7000	6998
	MV	-	-	-	-
	Arr pay(855)	24000	24000	24000	21197
3-2029	Pay	250000	250000	250000	223390
	DA	103000	103000	103000	94445
	HRA	380000	38000	38000	22340
	OA	500	500	500	0
	RCM	1500	1500	1500	1500
	TE	5500	5500	5500	0
	Wages	375000	375000	375000	371876
	OC	2000	2000	2000	1999
	Arr pay(855)	200000	200000	200000	36214
	electricity	2000	2000	2000	2000
3-2506-Compensation	Pay	253500	253500	235500	242570
	DA	109350	109350	109350	104421
	HRA	25400	25400	25400	24257
	OA	1200	1200	1200	1020
	RCM	4000	4000	4000	1020
	TE	1000	1000	1000	951
	Arr pay(855)	41000	41000	41000	38842
3-2506-LRC	Pay	653500	653500	653500	610820
	DA	289400	289400	289400	268556
	HRA	62600	62600	62600	60662
	OA	2000	2000	2000	467
	RCM	500	500	500	0
	TE	1500	1500	1500	694
	OC	300	300	300	300
	Arr pay(855)	98000	98000	98000	97673
4-2014-Retainer Fee	Pay	1200000	1200000	1200000	1194780
	DA	59000	59000	59000	58047
	HRA	18500	18500	18500	15821
	PFEES	900000	900000	900000	899237
	RCM	0	0	0	-
	TE	0	0	0	-
	Telephone	0	0	0	-
	OC	3000	3000	3000	3000
3-2052-Festival Advance	F.A.	200000	200000	200000	150000
3-2075-Exam.	O.C.	30000	30000	30000	29997
3-2053-C.H.	Electricity	0	0	0	0
	Water	0	0	0	0
	Telephone	0	0	0	0
	OC	200000	200000	200000	200000

Plan budget

Name of the

Plan Scheme

Activities to

be under

taken

Date of

Commencement

Expected

date for

completion

Amount

sanctioned

Amount

disbursed/Spent

Manual 12( Not Applicable)

The manner of execution of subsidy programme

(Section 4(1) (b) (xii)

List of institutions given subsidy

Sl.No.

Name and

address of

the

institution

Purpose

for which

subsidy

provided

No.of

beneficiaries

Amount

subsidy

years

utilization

progress

Previous years

achievements

List of individuals given subsidy

Sl.No.

Name and

address of the]

beneficiary

Purpose for

which subsidy

provided

Amount of

subsidy

Scheme and

criterion for

selection

No of time

subsidy given

in past with prupose

Manual 13 ( Not Applicable)

Particulars of recipients of concessions, permits or authorizations granted

(Section 4(1) (b) (xiii))

List of beneficiaries

Sl.No.

Name and address

of the beneficiary

Nature of

concession/Permit/

authorization

provided

Purpose for

which granted

Scheme and

Criterion for

selection

No of times

similar

concession

given in

past with purposeS

Manual 14

Information available in an electronic form

[Section 4(1)(b)(xiv)]

Details of information

S.No.

Activities for which

electronic data available

Nature of

information

available

Can it be shared

with public

Is it available on

website or is being

used as back end

data base

Manual 15

Particulars of facilities available to citizens for obtaining information

[Section 4(1)(b)(xv)]

Facilities available for obtaining information

Sl. No.

Facility available

Nature of Information

available

Working hours

Manual 16

Name designation and other particulars of Public Information Officers

(Section 4(1) (b) (xvi)

List of Public Information Officers

Sl.No.

Designation of the

Officer designated as PIO

Postal address

Telephone

No.

e-male address

Demarcation of Area/ activities, if more than one PIO is there

Dy. Collecotor (Estt.)

Collectorare, Sambalpur

List of Assistant Public Information Officers

Sl.No.

Designation of the Officer

designated as Assistant PIO

Postal address

Telephone No.

e-mail address

First appellate authority with in the department

Sl.No.

Designation of the

Officer designated as

first appellate

authority

Postal address

Telephone No.

e-mail

address

Demarcation of Area/

Activities, if more than one appellate authority

is there

Additional District Magristrate, Sambalpur

Collectorate, Sambalpur

Manual 17

Other information as may be prescribed

[Section 4(1)(b)(xvii)]

All other information as may be prescribed for dissemination shall be collated, tabulated, complied, collected and provided in the form of manual from time to time.

Sl. No.	Name & Designation	Office Phone No.	E-mail address
1	Dr. Mrinalini Darswal, IAS, Dist. Magistrate & Collector, Sambalpur	0663-2400222	dm-sambalpur@nic.in
2	Sri Madhab Chandra Briha, OAS(I), Sr. Branch, Addl. District Magistrate, Sambalpur	0663-2410386
3	Sri Sukanta Tripathy, OAS(I),JB, I/C D.D.O., Sambalpur	0663-2410653
4	Smt. Sasmita Sahooi, OAS, I/C Establishment Officer,PIO, Nodal Office OSWAN & DUDA collectorate, Sambalpur	0663-2410361
5	Sri Ashok Singh, OAS, I/C Nizarat Officer & Spl. L.A.O, Collectorate Sambalpur	0663-2410011
6	Sri Sailendra Kumar Jena, I/C Emergency Officer Sambalpur	0663-2410011
7	Sri Ajay Kumar Tiwari, OAS (I) I/C Deputy Collector, Judical Collectorate, Sambalpur	0663-2410605
8	Sri. Biseswar Bhoi, OAS, (I) I/C O.I.C Revenue, General Misc. & Grivance collectorate, Sambalpur