EMERGENCY SECTION

MANUAL-2

Powers and = duties of officers and employees

[Section 4(= 1)(b)(ii)]

Powers and = duties of officers and staff

Sl. No.	Name & Designation of Post	Powers	Duties attached
Administrative	Financial	Statutory	Others
	Emergency Section
1.	Sri Sailendra Kumar Jena, OAS Deputy Collector, Emergency	(1) Sanction of Casual leave of staff & EL up to 15 days &nbs= p; (2) Writing of CCR of staff.	Nil	Nil	Nil	Incharge of Emergency Section
2.	Sri Manas Ranjan Mohanty, Sr. Cl= erk	Nil	Nil	Nil	Nil	Allotment, DC Bill, Drought, Flo= od, Natural Calamity, Assembly Question, Estt. Matter, Report and Returns, St= ock & Store, CMRF, PMRF, Audit, Sunstroke death, Fire, Light lining
3.	Miss Pooja Chowhan, Jr. Clerk	Nil	Nil	Nil	Nil	Issue, Receipt, Railfall, Wild Animal, Assembly Question, Report & Return

Manual 3

Procedur= e followed in decision-making process

(Section= 4(1)(b)(iii))

The procedure can be described both in narrative fr= om and through Flow Process Chart. In narrative form the stages through which a proposal passes, the levels at which it gates examined and the final author= ity to which it has to go for approval may be explained.

The Flow Process Charts can give a comprehensive pr= ocess as may be seen from the following illustration of preparing a food card.

S.No.	Activity<= /p>	Level of = action	Time fram= e
01	Receive of Dak in the Section	Receive Clerk	Same day<= /p>
02	Dak Put up to OIC	OIC	Same day<= /p>
03	Diary of Dak	Jr.Clerk	Same day<= /p>
04	Dealing of the Dak in concern file & put up to OIC	Dealing Clerk	One to Th= ree days
05	Processing of File by the OIC	OIC	Two days<= /p>
06	Decision taken by the ADM	ADM	Two days<= /p>
07	Decision taken by the Collector	Collector	Two days<= /p>

Manual 4

Norms se= t for the discharge of functions

(Section= 4(1)(b)(iv)

Details of = norms and standards set out can be given in respect of various activities.

Sl. No.	Activity<= /p>	Time fram= e/Norm	Remarks
1	2	3	4
01	Diary of = letter	3 minutes= per letter
02	Issue of<= span style=3D'mso-spacerun:yes'> letter	3 minutes= per letter
03	Typing	30 pages = per day

Manual 5

Rules,regulations,instructions,manuals and records for discharging functions

(Section= 4(1)(b)(v))

&nbs= p; Prepare a list of rules, regulations, instructions, manuals and records for dischar= ging functions available with the public authority for the smooth discharge of i= ts functions.

List of reg= ulations, instructions, manuals and records

Sl. No.	Name of the Act, Rule, Regulation etc.	Brief gist of the contents	Reference No. if any	Price in case of priced publication
1.	Orissa Relief Code	Drought, Flood, Sun Stroke death, Lightning death. Earth quake.
2.	O.R.M.	Maintenance of Files

Manual 6

A statement of the categories of docum= ents that are held by it for under its control

(Section= 4(1)(b)(vi))

&nbs= p; Details of the records available may be made in a statement form, wing wise, unit w= ise, branch wise and it may be got tabulated, indexed and catalogues.(an illustrative list is given below)

A statement= of the categories of documents held

S.No.	Nature of Record	Details of information available	Unit/section where available	Retention period where available
1.	Files.	Allotment & Expenditure under CRF/NCCF	Emergency Section, Collectorate, Sambalpur	Emergency Section, Collectorate, Sambalpur
2.	Files.	Flood
3.	Files.	Drought
4.	Files.	Fire Accident
5.	Files.	Lightning
6.	Files.	Sunstroke death
7.	Files.	CMRF/PMRF
8.	Files.	Public Petition
9.	Files.	Natural Calamity

Manual 7(Not applicable)<= o:p>

Particulars of any arrangement that exists for consultation with or representation by the memb= ers of the public in relation to the formulation of its policy of implementatio= n

(Section= 4(1) (b)(vii))

Details of consultative committees and other bodies wi= th which consultations are held

SlNo.

Name and address of the

Consultat= ive

Committee= s/Bodies

Constitut= ion of

the

committee= /body

Role and<= /p>

responsib= ility

Frequency= of

meetings<= /p>

Dist. Natural Calamity Committee

&nbs= p; -

Disaster Management

Twice in a Calander year, once in the month of May &= amp; November.

&nbs= p; Other procedures adopted for formal and informal consultations with the public may also be indicated such as Bhagidari, Jan Sunvai, interaction with resident welfare associations, etc.

Other details whether the meetings are open to public, minutes are accessible to public etc may also be indicated.

Manual 8(Not applicable)

<= /b>

        &= nbsp;   A statement of boards, council, committees and other bodies constituted
        &= nbsp;           &nbs= p;            &= nbsp; ( Section 4 (1) (b) (viii))

List of boards, councils, committees etc.

Sl.No

Name and = address of

the body<= /p>

Main

functions= of

the body<= /p>
&nbs= p;

Constitut= ion of

the body<= /p>

Date of
constitut= ion

&nbs= p;

1

2

3

4

5

Date up t= o

which val= id

Whether
meetings = open

to public=

Whether
minutes
accessibl= e to

public

Frequency= of

meetings<= /p>

Remarks

6

7

8

9

10

Please attach copies of detailed notification/ orders for their constitutions.

Manual 9

Director= y of Officers and employees

(Section= 4(1) (b) (ix)

Directory

Sl. No.

Name & Designation

Office Ph= one No.

E-mail ad= dress

1.

Sri Sailendra Kumar Jena, OAS

0663-2412= 407

2.

Sri Manas Ranjan Mohanty, Sr. Clerk

3.

Miss Pooja Chowhan, Jr. Clerk

Manual 10

The monthly remuneration received by each of the Officers and employees, including the = system of compensation as provided in the regulations

(Section 4(= 1) (b) (x) )

Sl.No.

Name and Designation

Pay Scale= / Monthly

remunerat= ion

Emergency Section, Collectorate, Sambalpur

&nbs= p;

1.

Sri Sailendra Kumar Jena, OAS

15600-391= 00

2.

Sri Manas Ranjan Mohanty, Sr. Clerk

5200-2020= 0

3.

Miss. Pooja Chowhan, Jr. Clerk

5200-2020= 0

Note : Details about system= of compensation provided in regulations may be given

Manual 11

The budg= et allocated to each agency

( Section 4(1) (b) (xi))

Non-plan bu= dget

Minor

head

Activitie= s to be performed

Sanctione= d

budget

Budget

estimate<= /p>
(2010-11)=

( In Rs.)

Revised
estimate<= /p>
(2010-11)=

( In Rs.)

Expenditu= re for

the last = year

(2010-11)=

( In Rs.)

   &nbs= p;            &= nbsp;           &nbs= p;

Plan budget

Name of t= he

Plan Sche= me

Activitie= s to

be under<= /p>
taken

Date of
Commencem= ent

Expected<= /p>
date for<= /p>
completio= n

Amount

sanctione= d

Amount

disbursed= /Spent

Manual 12( Not Appli= cable)

The mann= er of execution of subsidy programme

(Section= 4(1) (b) (xii)

List of institutions given subsidy

Sl.No.

Name and<= /p>
address o= f

the

instituti= on

Purpose
for which=

subsidy
provided<= /p>

No.of

beneficia= ries

Amount

of

subsidy

Previous<= /p>
years

utilizati= on

progress<= /p>

Previous = years

achieveme= nts

List of individuals given subsidy

Sl.No.

Name and<= /p>
address o= f the]

beneficia= ry

Purpose f= or

which sub= sidy

provided<= /p>

Amount of=

subsidy

Scheme an= d

criterion= for

selection=

No of tim= e

subsidy g= iven

in past w= ith prupose

   &nbs= p;            &= nbsp;           &nbs= p;

Manual 13 ( Not Applicable)

Particulars of recipien= ts of concessions, permits or authorizations granted

(Section= 4(1) (b) (xiii))

List of beneficiaries

Sl.No.

Name and = address

of the be= neficiary

Nature of=

concessio= n/Permit/

authoriza= tion

provided<= /p>

Purpose f= or

which gra= nted

Scheme an= d

Criterion= for

selection=

No of tim= es

similar
concessio= n

given in<= /p>
past with= purposeS

Manual 14

Informat= ion available in an electronic form

[Section= 4(1)(b)(xiv)]

Details of information

S.No.

Activitie= s for which

electroni= c data available

Nature of=

informati= on

available=

Can it be= shared

with publ= ic

Is it ava= ilable on

website or is being

used as b= ack end

data base=

1.

Daily Rainfall Date

In the form of online and offline

Yes

Yes, (www.ori.nic.in/rainfall)

Manua= l 15

Particul= ars of facilities available to citizens for obtaining information

[Section= 4(1)(b)(xv)]

Facilities = available for obtaining information

Sl. No.

Facility available

Nature of Information

available

Working hours

01

Informati= on Counter

All infor= mation

10 AM to = 5 PM

02

Website

03

Library

04

Notice Bo= ard

Manual 16

Name designation and ot= her particulars of Public Information Officers

(Section= 4(1) (b) (xvi)

List of Public Information Officers

Sl.No.

Designati= on of the

Officer d= esignated as PIO

Postal ad= dress

Telephone=

No.

e-male ad= dress

Demarcati= on of Area/ activities, if more than one PIO is there

List of Assistant Public Information Officers

Sl.No.

Designation of the Officer

designated as Assistant PIO

Postal address

Telephone No.

e-mail address

First appellate authority with in the department

Sl.No.

Designation of the

Officer designated as

first appellate

authority

Postal address

Telephone No.

e-mail

address

Demarcation of Area/

Activities, if more than one appellate authority

is there

Manua= l 17

Other in= formation as may be prescribed

[Section= 4(1)(b)(xvii)]

   &nbs= p;

  &nbs= p;         All other information as may be prescribed for dissemination shall be collated, tabulated, complied, collected and provided in the form of manual from time= to time.

Sl. No.	Name & Designation	Office Ph= one No.	E-mail ad= dress
1.	Sri Sailendra Kumar Jena, OAS	0663-2412= 407
2.	Sri Manas Ranjan Mohanty, Sr. Clerk
3.	Miss Pooja Chowhan, Jr. Clerk

Sl.No.	Name and Designation	Pay Scale= / Monthly remunerat= ion
	Emergency Section, Collectorate, Sambalpur	&nbs= p;
1.	Sri Sailendra Kumar Jena, OAS	15600-391= 00
2.	Sri Manas Ranjan Mohanty, Sr. Clerk	5200-2020= 0
3.	Miss. Pooja Chowhan, Jr. Clerk	5200-2020= 0

Sl. No.	Facility available	Nature of Information available	Working hours
01	Informati= on Counter	All infor= mation	10 AM to = 5 PM
02	Website
03	Library
04	Notice Bo= ard